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Phase 3
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Phase 5
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Candidate Name
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Phone Interview
Onsite Interview
Current Phase
Phase 1: Applications
Phase 2: Phone Screen
Phase 3: Onsite Interview
Phase 4: Background Check
Phase 5: Onboarding
Overall Status
Pending
In Progress
Complete
Blocked
📄 Resume Analysis
Experience
Certifications
Work Settings
Key Skills
⚠️ Items to Verify in Interview
❌ Inconsistencies Detected
1
Job Posting & Applications
In Progress
▼
Application received in Indeed
Resume reviewed
Resume analysis complete (pay rate calculated)
Initial qualification check
Notes
2
Phone Screen
Pending
▼
Phone screen scheduled
Phone screen completed
Transcript saved to caregiver folder
ICA form filled by AI
Resume vs. Interview inconsistencies reviewed
Preliminary assessment complete
Onsite interview scheduled
📧 Outlook invite sent
Notes
3
Onsite Interview
Pending
▼
📅 Onsite Interview Scheduled
Date
Time
Location
HWCG Office
Outlook Invite
⏳ Pending
✅ Sent
—
Welcome & introductions
Follow-up questions completed
📝 Forms Completed
Personal Information & Emergency Contact
Skills Test (Score:
)
Affirmation of Employment
Criminal History & Child Abuse Disclosure
📄 Document Collection
Driver's License
⏳ Pending
✅ Collected
Car Registration
⏳ Pending
✅ Collected
Car Insurance
⏳ Pending
✅ Collected
Social Security Card
⏳ Pending
✅ Collected
TB Test Results
⏳ Pending
✅ Collected
Document Workflow
Scanned/downloaded
Saved to caregiver folder
Uploaded to KanTime
🏥 KanTime Setup
KanTime profile created (Status: Intake)
Documentation Checklist
Driver's License
Car Registration
Car Insurance
Social Security Card
TB Test
Background check consent
🔍 Background Check
PATCH Check initiated
FBI Fingerprint initiated
📞 Reference Checks
Reference 1 contacted
Reference 2 contacted
⚠️ Pending Documents for Orientation
Notes
4
Background & Health Clearance
Pending
▼
PATCH results received
FBI results received
📞 Reference Checks
Reference
Contacted
PRCF
Recommendation
Reference 1
No
Yes
No
Yes
Pending
Recommend
Reservations
Do Not Recommend
Reference 2
No
Yes
No
Yes
Pending
Recommend
Reservations
Do Not Recommend
🏥 TB Clearance
TB test results reviewed
TB test type verified
TB result: Negative
TB uploaded to KanTime
All results documented
GO / NO-GO DECISION
⏳ Pending
✅ GO
❌ NO-GO
Decision Rationale
Notes
5
Orientation & Onboarding
Pending
▼
📅 Orientation Scheduled
Date
Time
Duration
4 hours (paid)
Outlook Invite
⏳ Pending
✅ Sent
—
Caregiver informed to bring DL & SSN
⚠️ Pending Documents from Onsite
📄 Document Processing
Scanned/downloaded
Saved to folder
Uploaded to KanTime
Checklist items checked
KanTime: Intake → Active
All docs in KanTime ✅
Orientation completed
Relias training assigned
Viventium link sent
Offer letter signed
MVR check completed
KanTime app installed
Reference # provided (1727)
Notes
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